Kalessin Group Pty. Ltd. (Kalessin) trading as Crypto Space Australia (Crypto Space) recognizes the importance of ensuring that its clients have confidence in the way Crypto Space handles personal information. This document sets out the policy of Crypto Space for management of personal information.
We are committed to ensuring the privacy of your information and recognise that you are concerned about your privacy and about the confidentiality and security of information that Crypto Space may hold about you.
This Policy is designed to inform customers of:
The Crypto Space Privacy Policy;
What information we collect and the purposes for which we collect it;
Use and disclosure of information collected;
Security of your personal information;
Gaining access to information we hold about you;
What to do if you believe the information we hold about you is inaccurate;
Complaints in relation to privacy; and
How to contact us.
Crypto Space is bound by, and committed to the terms of the Privacy Act 1988 (Cth) as amended from time to time and the Australian Privacy Principles. A summary of the Australian Privacy Principles is available by contacting our office.
We reserve the right to update this policy from time to time without notice.
Should you wish to obtain further information about privacy you can do so by visiting the Office of the Australian Information Commissioner at www.oaic.gov.au
Personal Information is any information about you, that identifies you or by which your identity can reasonably be ascertained.
What kinds of Personal Information do we collect and hold about you?
We must obtain personal information about you so we can provide the most appropriate financial products and services to you, provide information and marketing material to you and satisfy certain legislative and regulatory requirements.
Crypto Space will also collect any personal information necessary for the purposes of complying with the Anti Money Laundering and Counter-Terrorism Financing Act 2006.
The information we collect from you will depend on what services we provide to you and may include the following:
your full name, address and contact details;
your e-mail address;
your tax file number;
bank account details;
identification and verification information;
personal financial information about your assets, liabilities, investment preferences and risk profile; and
details of specific transactions.
If you do not give us your personal information, we may not be able to provide products and services as requested by you.
We will not collect any Personal Information about you except when you have knowingly provided that information to us or authorised a third party to provide that information to us. Generally collection of your Personal Information will be effected in either face-to-face meetings or over the telephone. From time to time additional and/or updated Personal Information may be collected through one or more of those methods.
Most information we hold about clients is collected either face-to-face or over the telephone during the account opening process. Information may also be collected via the internet during the course of the client’s relationship with Crypto Space. Sometimes, information about an individual is collected from other people or organisations. For example, information about a director of a corporate customer may be obtained from a public record relating to the company.
Regardless of how it is collected, all Personal Information is handled in accordance with this privacy policy.
Crypto Space uses the Personal Information it holds in order to provide its clients with the services they request. Crypto Space will not use or disclose Personal Information collected by us for any purpose other than:
The purposes for which it was provided or secondary related purposes in circumstances where you would reasonably expect such use or disclosure; or
Where you have consented to such disclosure; or
Where the Australian Privacy Principles authorise use or disclosure where required or authorised under law, in circumstances relating to public health and safety and in connection with certain operations by or on behalf of an enforcement body.
Crypto Space is required under the Corporations Act to make certain information available for inspection by the Australian Securities and Investments Commission on request to ensure ongoing compliance with licensing and regulatory requirements. This may involve the disclosure of your Personal Information.
Crypto Space may disclose your Personal Information to market operators and product issuers for the purpose of giving effect to your instructions and the recommendations made by us. Crypto Space may disclose your Personal Information to external contractors for the following purposes:
Execution, clearing and settlement of financial products transactions;
Accounting for financial products transactions;
Causing statutory audits to be conducted as required by law;
Maintenance and service of our information technology systems; and
In the course of reviews by external consultants.
It is a condition of our agreement with each of our external contractors that they adopt and adhere to this privacy policy. You can be assured that your information will be maintained by any contractor to whom it is disclosed in accordance with this policy. If you have any concerns in this regard, you should contact us by any of the methods detailed below (refer paragraph below entitled “Contact Details”).
Crypto Space may use the Personal Information collected from you for the purpose of providing you with direct marketing material such as research that may be of interest to you, to inform you about new products and services or special offers from time to time. However you may, by contacting us by any of the methods detailed below, request not to receive such information and we will give effect to that request. Please allow 2 weeks for your request to be actioned.
Often the law requires us to advise you of certain changes to products/ services or regulations. You will continue to receive this information from us even if you choose not to receive direct marketing information from us. We will not disclose your information to any outside parties for the purpose of allowing them to directly market to you.
We will at all times seek to ensure that the Personal Information collected and held by us is protected from misuse, loss, unauthorized access, modification or disclosure. At all times your Personal Information is treated as confidential and any sensitive information is treated as highly confidential and stored securely.
Your Personal Information is generally held in your client file. Information may also be held in a computer database. Crypto Space will take reasonable steps to ensure that all Personal Information we collect or use is:
Accurate, complete and up-to-date;
Stored in a secure environment; and
Accessed only be authorized personnel for permitted purposes.
If your details change, we ask that you advise us of the change as soon as possible in order that we may maintain accurate records.
Access to Crypto Space premises is controlled, with unauthorised persons strictly prohibited from entering dealing rooms. All electronic information is protected by maintaining a certified security capable operating system i.e. access is only granted via suitable passwords on each computer.
In the event you cease to be a client of this organization, any Personal Information which we hold about you will be maintained in a secure offsite storage facility for a period of 7 years in order to comply with legislative and regulatory requirements, following which time the information will be destroyed.
You may at any time, by contacting Crypto Space (refer paragraph below entitled “Contact Details”), request access to your Personal Information.
Crypto Space will (subject to the following exceptions) provide you with access to that information either by:
Providing you with copies of the information requested;
Allowing you to inspect the information requested; or
Providing you with an accurate summary of the information held.
We will, prior to providing access in accordance with this policy, require you to provide evidence of your identity.
Crypto Space will not provide you with access to your Personal Information if:
Providing access would pose a serious threat to the life or the health of a person;
Providing access would have an unreasonable impact on the privacy of others;
The request for access is frivolous or vexatious;
The information related to existing or anticipated legal proceedings between us and would not be discoverable in those proceedings;
Providing access would reveal our intentions in relation to negotiations with you in such a way as to prejudice those negotiations;
Providing access would be unlawful;
Denying access is required or authorized by or under law;
Providing access would be likely to prejudice certain operations by or on behalf of an enforcement body or an enforcement body requests that access not be provided on the grounds of national security.
In the event we refuse you access to your Personal Information, we will provide reasons.
Crypto Space will endeavour to ensure that, at all times, the Personal Information about you (that we hold) is up to date and accurate. In the event that you become aware, or believe, that any Personal Information which Crypto Space holds about you is inaccurate, incomplete or outdated, you may contact us (refer details below) and provide to Crypto Space evidence of the inaccuracy or incompleteness. Crypto Space will, if we agree that the information requires correcting, take all reasonable steps to correct the information. If Crypto Space does not agree that your Personal Information requires correcting, Crypto Space must, at your request, take reasonable steps to ensure that whenever your Personal Information is accessed or handled in the future, it is apparent that you are not satisfied as to the accuracy or completeness of that information. We will endeavour to respond to any request for access within 1-2 weeks, depending on the complexity of the information and/or the request. If your request is urgent please indicate this clearly.
Sometimes Crypto Space obtains services from other organisations and where necessary (and where the law permits), Personal Information will be provided to those organisations. The kinds of services obtained externally by Crypto Space include information technology support, financial advice, legal advice and trading functions (CommSec Adviser Services, Pershing).
External service providers are only authorized to use Personal Information for the purpose for which Crypto Space supplied it. Those organizations are not authorized to use that Personal Information for their own purposes.
Sometimes, the law requires Crypto Space to disclose Personal Information. For example, information may be disclosed to a court in response to a subpoena or to a Government agency such as the Australian Taxation Office on receipt of a direction issued under taxation laws.
Where a client nominates someone to act on their behalf, Crypto Space may provide Information to that person, for example, the client’s accountant or financial adviser.
If a client nominates someone to act on their behalf, Crypto Space must receive a signed written request prior to liaising with the nominated person.
Crypto Space has implemented procedures and installed equipment to safeguard the security and confidentiality of Personal Information collected via Crypto Space website. While it is not necessary to register your personal details to use our website, Crypto Space does offer a registration service which will enable you to receive additional services and information. In the event you do register with us, Crypto Space will collect Personal Information from you including your name and e-mail address.
Crypto Space continually reviews this arrangement to ensure that we are doing all that is reasonably and technically feasible at the time to protect your information. Due to the nature of the Internet, we cannot guarantee that it is totally protected from hackers or misuse.
Crypto Space web site contains links to other web sites whose operator may or may not adhere to a privacy policy or be governed by the Australian Privacy Principles. This Privacy Policy does not apply if you access another website through a link from ours. In this case the privacy policy of the owner of the other website (if any) will apply. We cannot and do not make any warranty or representation as to the practices of any linked websites in the handling of your Personal Information. If you have registered with Crypto Space and decide, at any time, that you do not wish to receive any further information from Crypto Space, you can send an Email to the address listed below requesting to be removed from our online registration database. Please allow 2 weeks for your request to be actioned.
You may also amend or update your registration details by sending an Email to the same Email address noted below, providing your amended details. Please allow 2 weeks for your request to be actioned.
Crypto Space does not, for the purposes of the Privacy Act, collect sensitive information. Wherever lawful and practicable, individuals may deal anonymously with Crypto Space but given the nature of our services, it is unlikely that this will be a viable option. Crypto Space does not use official identifiers (e.g. tax file numbers) to identify individuals. An individual’s name or Australian Business Number is not an identifier for the purposes of the Privacy Act and hence may be used to identify individuals.
Complaints can be made by contacting the person you were dealing with or by contacting Crypto Space on the email address listed below. We will respond to complaints as soon as possible. It is Crypto Space intention to use our best endeavours to resolve any complaint to your satisfaction. However, if you are unhappy with our response, you are entitled to contact the Office of the Australian Information Commissioner who may investigate your complaint further.
Crypto Space Australia is a trading name of Kalessin Group Pty Ltd ABN: 21 623 464 166. Any and all content contained in this website is for informational purposes only. You should not rely on any information contained in this website and before making any investment decision we recommend that you consider whether it is appropriate for your situation and seek appropriate financial, taxation and legal advice.
Kalessin Group Pty Ltd and/or entities and persons connected with it may have an interest in cyrptocurrencies mentioned in this website.
